The following information is designed to give you an overview of the recruitment and selection process.
Provides key information about the job such as its title, level, salary, location, summary of duties and any qualifications required. The position number distinguishes jobs and provides a point of reference for you and the employer if there are any questions. Agencies usually supply a Job Application Package to provide you with all the information necessary to help you apply for the position. If provided, you should always consult the Job Application Package before submitting your application.
The job application package can either be downloaded from the advertisement on jobs.wa.gov.au or can be mailed to you by phoning the nominated contact person for the position. The package usually provides:
- An overview of the organisation;
- Key responsibilities;
- Statement of duties;
- Competencies, qualifications and experience required/selection criteria;
- Allowances/special conditions;
- Reporting relationships;
- Instructions on how to apply; and
- Closing date for application submissions.
Make sure submit your application by the deadline stated in the advertisement, as late applications are not accepted. The advertisement will tell you how to apply for the position. If you need more information about the vacancy, phone the contact person in the advertisement.
An application for a vacancy in the WA public sector will usually contain the following four documents:
- Covering Letter - which states your contact details, position number of the job and where and when the vacancy was advertised;
- Application for Employment Form - detailing Australian Citizenship, residency status or working visa, criminal convictions, and any conditions that may affect your ability to do the job. In some cases, you may also have to agree to a criminal records check and attend a medical fitness examination;
- Résumé or Curriculum Vitae (C.V.) - provides a snapshot of your career and should detail your contact information, qualifications, education and training, work history, professional memberships, interests and referee details; and
- Statement of Claims against the Selection Criteria (or Work Related Requirements) - showcases your ability to meet the selection criteria (or work-related requirements). To be short-listed, you must show that you meet the essential criteria and are competitive against other applicants. It is strongly recommended that you address each criterion separately and state the level of your experience and skills in relation to each criterion. Providing relevant examples of your skills, knowledge and experience will help the selection panel evaluate your claims against the criteria. These statements should be clear and concise and, as a general guide, each criterion should consist of half to one page.
In place of a Statement of Claims, you may be asked to demonstrate your ability to meet the selection criteria by providing a Written Statement of two to three pages showcasing your achievements. You should make sure you address this in the context of the skills, knowledge, experience and abilities that you possess.
The above is a general guide only. Some agencies may require you to submit a combination of one or more of the above documents such as a C.V. only, or may require you so submit other documents, such as a sample of your work.
Assessment by Selection Panel
A Selection Panel, usually of three people, will assess your application. Applicants who clearly meet the essential criteria are short-listed for further consideration and may be interviewed.
Interviews are usually held within four weeks of the closing date. If you are short-listed for an interview, you will be notified.
If you are not short-listed for an interview, you will usually not be advised that your application was unsuccessful until after the selection process has been completed and a recommendation made.
The panel may contact the person or people you have nominated as your referee. This is someone who is willing to confirm your suitability for the position you are applying for.
Applicants usually nominate their present or most recent supervisor as one of their referees.
A selection report is prepared by the panel members, and independently assessed to make sure the process has met the required Standard. It is then forwarded to the agency's Chief Executive Officer or delegated authority for approval.
If your application is unsuccessful, you are encouraged to seek feedback on your application from the convenor of the panel. This will help you when writing future applications and preparing for interviews.
Feedback is given verbally by the convenor of the panel or someone else involved in the process. It is based on the selection panel's consideration of your application and whether or not you met the selection criteria or were competitive compared to other candidates. If you were interviewed, you may request a copy of the part of the selection report relating to your application and interview.
Once the selection decision is made, all applicants are informed of the outcome of the selection process and an offer of employment is made to the successful applicant.
For permanent positions and fixed-term contract positions of over six months, applicants will also receive information about the Recruitment, Selection and Appointment Standard that has to be met when appointing staff to public sector vacancies. If an applicant believes the Standard has not been met they can lodge a breach claim.
If you are successful, the final step is to agree on a starting date with the employer.